Business Support Executive

Qualifications & Competencies

• A degree in Management or related field.

• Advanced MS Office - excellent aptitude in all MS office applications is a must.

Competencies

• Excellent organisational skills and ability to multitask.

• The ability to be proactive and self-starter.

• Strong People/Interpersonal skills.

• Excellent English and French, oral and written communication skills.

Roles and Responsibilities

• Provide comprehensive analytical and administrative support services to the COO.

• Organise presentations for Board, Executive Committees and strategy departmental meetings.

• Attend meetings, drafting of agenda, provide minutes and tracking of action items/matters arising with respective stakeholders.

• Ensure that the COO’s time is effectively managed by understanding priorities across.

• Provide general administrative support for the Executive Committee and support with coordinating presentations and preparing slides, where necessary.

• Manage the scheduling of appointments, communicating to attendees, maintaining a flexible approach to changing schedules, ensuring appointments are met and correct facilities have been booked.

• Track performance against plans, and propose measures to address risks and challenges.

• Assist in cascading decisions throughout the organisation through presentations, events and internal communiques.
• Coordinate and/or lead ad-hoc projects.

• Prepare reports and analyze information.

• Work with different teams where relevant.

• Build effective relationships with internal and external parties as appropriate.

• Have a sound understanding of the business strategy, practices and priorities.

Experience

• 3+ years relevant experience.